The understanding between two parties is an absolute correlation to your business growth. Maybe as important as the product and/or services that your business is providing. The general concept of day-to-day business is satisfied as long as we think that the BAU (Business As Usual) is carried out by understanding each other. True, to some extent, but how and what words you use starting from invoices to internal memos to press releases enforces your business to be perceived.

Whether you believe it or not, effective corporate language and its concepts haven’t changed since ancient to modern times. Using effective language has always persuaded people and business to accomplish the desired action or task. Using the same effective language in agreements, contracts, invoices estimates, invoice payment terms or conditions can help a business to gain leverage and maintain the cash flow system of the business.

Following are the few points to ensure that your business whether small, midsize or large can benefit from using corporate and effective language.

1) Using A Style Guide

Check to see if the below-mentioned following points are applicable or can be implemented in your business process.

Frequent use of abbreviations, if yes, which ones?
Use of symbols or words like, % or percent, $ or USD, etc?
Date and time format?
Addressing by name or with a prefix such as Mr, Mrs, Dr, etc?

Changing style guides frequently or rather in every communication you pass along may lead to thinking the inconsistency of the business. Hence, we suggest to maintain and follow one style guide. A tip that would go a long way is not to use the passive voice while constructing a statement.

2) Be Specific

It is advisable to use specific terminology while communicating with the specific roles or aspects of the business. Some of the common questions you need to ask are listed as follows:

Using business or trade specific terms?
Establishing the nature of your entity such as business, company, enterprise, organisation or a startup?
The ones you mostly serve are whether your clients or customers, partners or associates?
What are the documents your business primarily deals with like invoice estimates, bills, offers or price quotation?

You can certainly make a group of words that describes the best of your business’s services and products and also addresses in a respectable fashion. A tip to handle this part is by avoiding technical jargon or slangs, etc.

3) Following Word Structures

Would you rather go for short and clear statements or long and impressive complex sentences?
Would you rather use the slang in order to get mix with the blend or the locals?
Maintaining the course of language so that it is understood worldwide, no matter where your client or customer belong?
Using impressionistic young sound or an experienced one?

Words matter and more importantly the way you arrange them in order to make sense and persuade actually makes the difference.

For all the small businesses or startups, rather you can go about creating such an effective language with proper design by yourself or can opt for professional small business billing app.

Summary:

Online billing software comes with assured data security. Your data is safe and secured in the cloud. Your data will not be affected in terms of a system crash or hang.

Moon Invoice, designed and developed to simplify the invoicing process for small, medium and large businesses. It has highly advanced feature-set, fully automated invoicing processing that helps companies to be more efficient & productive. Invoice processing via Moon Invoice is done with maximum accuracy and removes any such probable errors associated with manual entry as it supports recurring invoices and many such other features.

Moon Invoice mobile app is available for iOS, Mac OS X, Android, and Windows. Download our free app today and leave all your invoicing worry with us. There is a 7-day free trial period for you to try before you buy!

Recurring Payments Vs Recurring Invoices

Recurring Payments	Recurring Invoices
Recurring payments charge the customer’s credit card account or debit card account on a predetermined schedule for the same amount as preapproved.	Send an invoice to your customer on a regular basis. The client receives the invoice but, money is not paid unless the customer approves.
A business that takes prepayment of money and sells a monthly subscription service and product. Subscription services are excellent examples of this.	A company that provides fixed services with billable hours is an excellent choice for recurring billing. For example law firms and consulting agencies.

Pros and Cons of Recurring Invoices

Pros	Cons
You eliminate the possibility of human error by automating the billing process. If you use a recurring invoice, you will not be concerned about forgetting to charge your customers for the things they ordered.	You must exercise caution while recurring billing to prevent issuing inaccurate pricing. This also holds for price changes that could take place right once an invoice is created.
If you provide your customers with the option for recurring billing, they are more likely to buy products regularly.	It could be difficult to cope with recurring invoices if a transaction fails for any reason.

Net 45	Invoice is due in full within 45 days with no early payment discount offered
2/10 net 45 terms	2% discount if you pay within 10 days; otherwise full payment of the invoice is due in 45 days
1/15 net 45 terms	1% discount if you pay within 15 days; otherwise full payment of the invoice is due in 45 days
1/10 net 45 terms	1% discount if you pay within 10 days; otherwise full payment of the invoice is due in 45 days
1/7 net 45 terms	1% discount if you pay within 7 days; otherwise full payment of the invoice is due in 45 days

Category	Net Method vs. Gross Method	Explanation
Calculation Approach	- Applies tax credits first; reduces taxable income before computing tax liability.	- Doesn't apply tax credits; computes taxable income without considering tax credits.
Tax Credit Eligibility	- Allows for greater likelihood of tax credit eligibility due to reduced taxable income.	- Limits tax credit eligibility because taxable income hasn't been reduced yet.
Itemized Deduction Requirement	- Lowers threshold requirement for itemizing deductions due to decreased taxable income.	- Raises threshold requirement for itemizing deductions due to higher taxable income.
Advantages	- Leads to lower taxable income and increases chances of meeting qualifications for other tax benefits.	- Results in higher taxable income compared to net method.
Disadvantages	- May miss opportunity to reduce tax burden if taxpayer doesn't itemize deductions or take advantage of tax credits.	- Increases taxable income and may result in higher overall tax bill.