Professional Invoicing Software

Event Planner Invoice Template

Planning an event is easier said than done because all your time is utilized for monitoring event activities. It's you who creates such an inviting atmosphere where attendees feel truly welcomed through your meticulous attention to detail. Post-event, your work is not completed as you must invest time in invoicing and billing. But not anymore with Moon Invoice. We have a ready-made event planning template free for creating online invoices to save time and maximize your productivity.

Generate Event Planner Invoice

Event Planner Invoice Template

Event Planner Invoice Template

Download the Free Event Planning Invoice Template

Event professionals usually feel the pressure of making sure everything is in place before the event gets started. Just like that, issuing timely invoices is another stressful job. Worry not! We have well-designed free event planner invoice templates ready to reduce your work time.

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Event Planning Invoice Template

Put your client details, invoice number, and issue date directly on an event planning invoice template without spending time designing and formatting. With this simplified invoicing process, we aim to lessen your work so that you can execute your ideas effectively.

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Event Management Invoice Template

Efficiently manage your event bills using our free invoice templates that are designed to meet your diverse needs. Generate a professional-looking invoice using a customizable template in MS Word, MS Excel, PDF, Google Sheets, or Docs format and send it promptly.

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Catering Invoice Template

Choose ready-to-use catering invoice templates and ensure you spend less time creating invoices. Simply pick the invoice template of your choice, fill up the necessary details and the invoice will be ready in a couple of minutes. Hence, no need for hand-made invoices.

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Issue Event Bills Real Quick With Moon Invoice

Blow away your event management pressure with advanced software that lets you create invoices in no time.

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What Is the Use of an Event Planning Invoice Template?

What Is the Use of an Event Planning Invoice Template?

What Is the Use of an Event Planning Invoice Template?

Ready-made templates for event planning can be used to issue instant event planner invoices right after you get approval from clients. Here is why event planners make the most of event planning invoice templates.

Easy to Share

Downloadable invoice templates are so easy to share with your clients in just a single click. It saves a lot of time and energy that you can invest in special event activities and get things done quickly. With pre-designed templates, invoicing is just a 2-min process. 

Accurate Transaction Records

Invoice templates can help you keep accurate records of event planning business documents. You have no chance of misplacing them. These digital invoices come handy at the time of tax submission as you don’t have to collect invoice papers from different places.

Access From Anywhere

Since invoice templates are saved in the cloud storage, it is pretty much easy to access no matter where you are. There is no need to carry event planning invoice copies wherever you go. If the client demands an invoice, simply get it from your device without asking them to wait.

How to Fill or Create an Invoice for Event Planning?

Creating a perfect invoice for event planning only needs a suitable template. Here is how you can generate invoices using billing software like Moon Invoice.

  1. Download our free Event Planner Invoice Templates in your preferred format (Word, Excel, Google Docs, Google Sheets, or PDF). 
  2. Mention the business name along with the business address with city, state, and country details. 
  3. Start filling out the basic details of the invoice, such as the invoice number, currency, date, and due date. 
  4. Add your client’s information followed by the billing address and shipping address (if required) with city, state, and country details. 
  5. Include the complete details of your offered event planning service with proper details of quantity & rate.  
  6. Add any applicable taxes. 
  7. Include payment terms and conditions.
  8. Add your notes 
  9. Review the details and save or download the final invoice.

After saving an invoice, you can send it to your client through email or WhatsApp. You can also take a hard copy of an invoice and dispatch it to your client.

How to Fill or Create an Invoice for Event Planning?

Steps to Fill Out an Invoice Sample Template: Example of Invoice

Why Do Event Planner Business Owners Issue Professional Invoices?

Event planners opt for a well-designed and professional event planner invoice to avail of multiple benefits. Let’s take a look.

Building Reputation

Sending an invoice made from a well-designed event planning template can leave a lasting impression on your clients. It shows you manage the invoice and billing process professionally.

Faster Payments

Event planners won’t be required to chase unpaid invoices as they get paid faster by sending professional-looking invoices. Such things cannot be possible when you share poorly-written invoices.

Repeat Customers

Clean and error-free invoices boost the chances of converting existing clients into repeat ones. When it comes to event planning business, off-the-shelf invoices will never aid you foster trustworthy relationships with clients.

Establish Clarity

When business professionals issue a professional invoice, it helps to represent clear information to the client. Thus, customers' understanding gets enhanced and that keeps confusion away.

Professionalism

Event planners can easily acquire a professional image on the market through professional invoices. Any professional invoice always includes a systematic structure and design that enhances the professional level.

Easy Taxation

Professional invoices are meant to make your tax process easy. They act as an official document that could help to make tax reporting, and other financial record keeping simple.

Get Administrative Tasks Done With Minimal Effort

Leave the burdensome invoicing tasks to us while you focus on hosting the memorable event.

Download Free Invoice Template

Best Invoicing Tips for Event Planning Business Owners

Sending an event planning invoice for the first time? Here are some actionable tips that encourage customers to make timely payments.

  • Create a clean invoice that puts the professional image.
  • Include terms & conditions related to the payment strategy.
  • Add business and client information with high accuracy.
  • Never include incomplete information.
  • Highlight the total payment terms.
  • Set a due date that allows customers some time to make the payment.
  • Always consider an event planning invoice template for enhancing accuracy and speed.
  • Proofread the invoice twice before sending it to the client.
Best Invoicing Tips for Interior Design Owners

What Is the Best Time to Send an Invoice to Your Event clients?

What is the Right Time to Invoice Your Interior Design Guests?

What Is the Best Time to Send an Invoice to Your Event clients?

Sending an invoice after wrapping up the event is the ideal time for event planning businesses. If there is a birthday party or small get-together, you can ask for payment after the completion of the event. However, if you have organized large events such as wedding parties, trade shows, or concerts, you can ask for partial payment in advance.

The reason is that large-size projects require careful planning, collaboration with suppliers, electricians, and managing a workforce. In this scenario, you can ask the client to make a partial payment upfront, typically half of the total amount. The remaining payment can then be settled once the event is concluded.

Free Event Planner Invoice Templates Vs. Moon Invoice

Are you confused about using a free invoice template or event planning invoicing software? Here are some sets of differences as per the functions mentioned. 

Set of Functions Free Event Planner Invoice Templates
Moon Invoice logo
Free Event Planner Invoice Templates Free Event Planner Invoice Templates Vs Moon Invoice Free Event Planner Invoice Templates Vs Moon Invoice
Unlimited Invoicing Free Event Planner Invoice Templates Vs Moon Invoice Free Event Planner Invoice Templates Vs Moon Invoice
Automatic Payment Alerts Free Event Planner Invoice Templates Vs Moon Invoice Free Event Planner Invoice Templates Vs Moon Invoice
Automatic Invoice Tracking Free Event Planner Invoice Templates Vs Moon Invoice Free Event Planner Invoice Templates Vs Moon Invoice
Portal for Viewing Invoices Free Event Planner Invoice Templates Vs Moon Invoice Free Event Planner Invoice Templates Vs Moon Invoice
Send Invoice via WhatsApp Free Event Planner Invoice Templates Vs Moon Invoice Free Event Planner Invoice Templates Vs Moon Invoice
Time-Tracking Free Event Planner Invoice Templates Vs Moon Invoice Free Event Planner Invoice Templates Vs Moon Invoice
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Frequently Asked Questions

How Do I Create an Invoice for Event Planning?

Event planning invoices can be generated using accounting software within a few minutes. Here is how to do it:

  • Look for a free event planner invoice template on Moon Invoice.
  • Now, get an event planning template free download.
  • Fill in the customer and business information.
  • Add event planning service details along with cost.
  • Include terms & conditions.
  • Then, save the details to get your invoice ready.
  • Share it via WhatsApp or Email.

Can I Accept Online Payments on My Event Planner Invoice?

Yes, you can ask your clients to complete the payment online without conducting physical meetings. With Moon Invoice, you can select the preferred payment method at the time of creating an invoice. This will help your client to complete payment in just a few clicks and you get paid on time.

Can I Add Taxes to My Event Planning Invoice?

Of course, you can include taxes while creating a final invoice. When you use billing software like Moon Invoice to generate an event planning invoice, taxes will automatically be adjusted to the total amount as soon as you select them. You need no manual calculations while adding taxes and discount offers as well.

What Is the 7-Step Event Planning Process?

Here are seven steps to plan an event that you must know.

  • Step 1: Visualize the event
  • Step 2: Assemble your team
  • Step 3: Create a budget plan
  • Step 4: Finalize a project deadline
  • Step 5: Vendor and supplier confirmation
  • Step 6: Put the plan to work
  • Step 7: Conclude the event