Professional Invoicing Software

Event planner invoice template

Planning an event is easier said than done, because you end up spending all your time monitoring the event. It's you who creates such an inviting atmosphere where attendees feel truly welcomed through your meticulous attention to detail. Post-event, your work is not completed as you must invest time in invoicing and billing. But not anymore with Moon Invoice. We have a ready-made event planner invoice template to create online invoices, saving time and maximizing your productivity.

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Event planner invoice template
Event planner Invoice Template

Download the free event planning invoice template

Event professionals often feel pressure to ensure everything is in place before the event starts. Just like that, issuing timely invoices is another stressful job. Worry not! We have a well-designed free event planner invoice template to reduce your workload.

Event planning invoice template

Event planning invoice template

Enter your client details, invoice number, and issue date directly into an event invoice template, without spending time designing or formatting. With this simplified invoicing process, we aim to reduce your workload so you can execute your ideas effectively.

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Event management invoice template

Event management invoice template

Efficiently manage your event bills using our free invoice templates that are designed to meet your diverse needs. Generate a professional-looking event invoice using a customizable template in MS Word, MS Excel, PDF, Google Sheets, or Docs format and send it promptly.

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Catering invoice template

Catering invoice template

Choose ready-to-use catering invoice templates to save time on invoice creation. Simply pick the free event planner invoice template of your choice, fill in the necessary details, and the event invoice will be ready in a couple of minutes. Hence, no need for hand-made invoices.

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Issue event bills real quick with Moon Invoice.

Blow away your event management pressure with advanced software that lets you create invoices in no time.

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Why do event planner business owners issue professional invoices?

Event planners opt for a well-designed and professional event planner invoice to avail of multiple benefits. Let’s take a look.

Building reputation

Sending an invoice made from a well-designed event invoice template can leave a lasting impression on your clients. It shows you manage the invoice and billing process professionally.

Faster payments

Event planners won’t have to chase unpaid invoices because they'll be paid faster by sending professional-looking invoices. Such things cannot happen when you share poorly written invoices.

Repeat customers

Clean, error-free invoices increase the likelihood of converting existing clients into repeat customers. In the event-planning business, off-the-shelf invoices will never aid you in fostering trustworthy relationships with clients.

Establish clarity

When business professionals issue an invoice for a professional event planner, it helps convey clear information to the client. Thus, customers' understanding improves, keeping confusion at bay.

Professionalism

Event planners can easily acquire a professional image in the market through professional event planner invoices. They do so because they present details systematically.

Easy taxation

Professional invoices are meant to make your tax process easy. They serve as official documents that can help simplify tax reporting and other financial record-keeping.

How to fill or create an invoice for event planning?

Creating a perfect invoice for event planning only needs a suitable event planner invoice template. It eases the process and commits accuracy by providing the customized, ready-to-use samples.

Such templates also add professionalism by providing a professional-looking outlook. Here is how to generate an event planner invoice example with billing software like Moon Invoice.

  1. Download the free event planning invoice template in your preferred format (Word, Excel, Google Docs, Google Sheets, or PDF).
  2. Mention the business name and address, including the city, state, and country.
  3. Start entering the basic invoice details, such as the invoice number, currency, date, and due date.
  4. Add your customer name, followed by the billing address and shipping address (if required), with city, state, and country details.
  5. Include complete details of your offered event planning services, including quantity & rate.
  6. Add applicable tax.
  7. Include the terms and conditions.
  8. Add your notes.
  9. Review the details and save or download the final invoice.

After saving an event invoice, you can send it to your client through email or WhatsApp. You can also take a hard copy of an invoice and dispatch it to your client.

How to fill or create an invoice for event planning?
Steps to Fill Out an Invoice Sample Template: Example of Invoice

Get administrative tasks done with minimal effort.

Leave the burdensome invoicing tasks to us while you focus on hosting the memorable event.

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What should be included on an invoice for an event planner?

It doesn’t matter whether you create an event invoice in Word or as a PDF. A typical event planner invoice example should carry the following details:

Invoice details

An invoice details section covers the invoice number, invoice date, and due date. Among these, each invoice has a unique number that helps track it.

Event planner & client details

Details of the event business, such as the business name, address, and contact details, are crucial to include on the invoice. The same applies to the client details.

Itemized list of event services

List the offered event services and their applicable charges in breakdown form. Using an event planner invoice template, one can avail of the auto-calculation of the total amount.

Terms and conditions

An event planner's invoice should include the terms and conditions for event business billing. The key details are the late payment fee, acceptable payment method, etc.

Signature

A signature on an invoice makes it authorized. An event business owner or any other authorized person can sign an invoice either physically or electronically.

Additional notes

Any other additional notes related to the payment instruction, deposition of advance payment, or a thank-you note. However, these details are optional and vary by company.

Best invoicing tips for event planning business owners

Sending an event planning invoice for the first time? Here are some actionable tips that encourage customers to make timely payments

  • Create a clean invoice that puts a professional image.
  • Include terms & conditions related to the payment strategy.
  • Add business and client information with high accuracy.
  • Never include incomplete or irrelevant information.
  • Highlight the total payable amount and payment due date.
  • Set a payment due date that allows customers some time to make the payment.
  • Always consider using an event planner invoice template to enhance accuracy and speed.
  • Proofread the invoice twice before sending it to the client.
Best Invoicing Tips for user

Free event planning invoice templates Vs. Moon Invoice

Are you confused about whether to use a free invoice template or influencer invoicing software? Here are some sets of differences, as per the included functions.

Set of functions Free event planning invoice templates
Moon Invoice logo
Free event planning invoice templates Free Influencer Invoice Template Vs Moon Invoice Free Influencer Invoice Template Vs Moon Invoice
Unlimited Invoicing Free Influencer Invoice Template Vs Moon Invoice Free Influencer Invoice Template Vs Moon Invoice
Automatic Payment Alerts Free Influencer Invoice Template Vs Moon Invoice Free Influencer Invoice Template Vs Moon Invoice
Automatic Invoice Tracking Free Influencer Invoice Template Vs Moon Invoice Free Influencer Invoice Template Vs Moon Invoice
Portal for Viewing Invoices Free Influencer Invoice Template Vs Moon Invoice Free Influencer Invoice Template Vs Moon Invoice
Send Invoice via WhatsApp Free Influencer Invoice Template Vs Moon Invoice Free Influencer Invoice Template Vs Moon Invoice
Time-Tracking Free Influencer Invoice Template Vs Moon Invoice Free Influencer Invoice Template Vs Moon Invoice
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Frequently Asked Questions

How do I create an invoice for event planning??

Event planning invoices can be generated in accounting software in just a few minutes. Here is how to do it:

  • Look for a free event planner invoice template on Moon Invoice.
  • Now, download a free event planning template.
  • Fill in the customer and business information.
  • Add event planning service details and costs.
  • Include terms & conditions.
  • Then save the details to prepare your invoice.
  • Share it via WhatsApp or Email.

Can I accept online payments on my event planner invoice?

Yes, you can ask your clients to make a payment online without meeting in person. With Moon Invoice, you can select the preferred payment method at the time of creating an invoice. This will help your client to complete payment in just a few clicks, and you get paid on time.

Can I add taxes to my event planning invoice?

Of course, you can include taxes while creating a final invoice. When you use billing software like Moon Invoice to generate an event planning invoice, taxes will automatically be adjusted to the total amount as soon as you select them. You need no manual calculations when adding taxes and discount offers.

How to charge clients as an event planner?

It all depends on the type of event service provided to the clients. Also, the event planner's experience and the event's size are factors in determining the charges. Thus, an event planner should consider the business model, the services offered, and the current market rate when charging the client.