{"id":20457,"date":"2024-07-29T06:14:43","date_gmt":"2024-07-29T06:14:43","guid":{"rendered":"https:\/\/www.mooninvoice.com\/blog\/?p=20457"},"modified":"2024-07-29T06:14:43","modified_gmt":"2024-07-29T06:14:43","slug":"how-to-print-an-invoice","status":"publish","type":"post","link":"https:\/\/beta.mooninvoice.com\/blog\/how-to-print-an-invoice\/","title":{"rendered":"How To Print an Invoice? Step By Step Guide"},"content":{"rendered":"<p><script type=\"application\/ld+json\">\n    {\n      \"@context\": \"https:\/\/schema.org\",\n      \"@type\": \"FAQPage\",\n      \"mainEntity\": [{\n        \"@type\": \"Question\",\n        \"name\": \"Does an invoice need to be printed?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"It is not always mandatory to print an invoice. However, it is a good idea when you need to keep manual records. When the client is unfamiliar with digital concepts, sending a hard copy of the invoice is a good approach.\"\n        }\n      }, {\n        \"@type\": \"Question\",\n        \"name\": \"How can I print invoices?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"Printing an invoice is easy with Moon Invoice. This software provides various advanced features to streamline the invoicing process. One can create, customize, and share an invoice with the client.\"\n        }\n      }, {\n        \"@type\": \"Question\",\n        \"name\": \"How to print an invoice in Tally?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"Open Tally and select the company for which you want to print the invoice \nGo to Gateway of Tally from the main menu\nChoose the display \nFind your invoice\nOpen the invoice and press Alt + P \nCustomize your print settings\nPress \u2018I\u2019 to check the print preview\nPress the key \u2018P\u2019 to print the invoice\"\n        }\n      }, {\n        \"@type\": \"Question\",\n        \"name\": \"How to download an invoice to PDF?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"To download an invoice as a PDF you need to follow the steps below. \nLog in to Moon Invoice\nChoose the invoice that you want to download \nClick on the preview icon\nClick the download icon to save the invoice as a PDF\"\n        }\n      }, {\n        \"@type\": \"Question\",\n        \"name\": \"Which Sectors Require Invoice Printing?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"Sectors that require invoice printing are as follows: \nRetail sector\nShopping malls and supermarket\nHealthcare sector\nRestaurant\"\n        }\n      }]\n    }\n    <\/script><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\/\",\n  \"@type\": \"BlogPosting\",\n  \"mainEntityOfPage\": {\n    \"@type\": \"WebPage\",\n    \"@id\": \"https:\/\/www.mooninvoice.com\/blog\/how-to-print-an-invoice\/\"\n  },\n  \"headline\": \"How To Print an Invoice? Step By Step Guide\",\n  \"description\": \"Learn how to print an invoice quickly and easily. Follow our step-by-step guide to create and print professional invoices for your business or personal use.\",\n  \"image\": {\n    \"@type\": \"ImageObject\",\n    \"url\": \"https:\/\/www.mooninvoice.com\/blog\/wp-content\/uploads\/2024\/07\/How-To-Print-an-Invoice-Step-By-Step-Guide.jpg\",\n    \"width\": \"1200\",\n    \"height\": \"700\"\n  },\n  \"author\": {\n    \"@type\": \"Person\",\n    \"name\": \"Jayanti Katariya\"\n  },\n  \"publisher\": {\n    \"@type\": \"Organization\",\n    \"name\": \"Moon Invoice\",\n    \"logo\": {\n      \"@type\": \"ImageObject\",\n      \"url\": \"https:\/\/cdn.mooninvoice.com\/image\/images\/logo.svg\",\n      \"width\": \"254\",\n      \"height\": \"47\"\n    }\n  },\n  \"datePublished\": \"2024-07-29\",\n  \"dateModified\": \"2024-07-29\"\n}\n<\/script><\/p>\n<h2>What Is an Invoice and How to Fill It?<\/h2>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-20463\" src=\"https:\/\/www.mooninvoice.com\/blog\/wp-content\/uploads\/2024\/07\/What-Is-an-Invoice-and-How-to-Fill-It.jpg\" alt=\"What Is an Invoice and How to Fill It\" width=\"1200\" height=\"700\" \/><\/p>\n<p>An invoice is a document that business owners send to request payment from a client. This document includes the entire details like company name, client name, corresponding contact details, service or product details, rate, discount, and total due amount. Additionally, it includes <a href=\"https:\/\/www.mooninvoice.com\/blog\/invoice-payment-terms\/\" target=\"_blank\" rel=\"noopener\">payment terms<\/a>.<\/p>\n<p><a href=\"https:\/\/www.mooninvoice.com\/blog\/how-to-fill-out-an-invoice\/\">Filling out an invoice<\/a> and making is easy with the available tools like Moon Invoice. You need to follow the listed steps:<\/p>\n<ol>\n<li>Initially, sign up at Moon Invoice (if you are a new user of Moon Invoice)<\/li>\n<li>Log in to your account<\/li>\n<li>Go to the <strong>Sales<\/strong> option and then select <strong>Invoices<\/strong> option<\/li>\n<li>Click on the <strong>Create Invoice<\/strong> and fill in the details<\/li>\n<li>Add the customer&#8217;s name and address<\/li>\n<li>Set the invoice number, currency, and due date<\/li>\n<li>Add details of products or services along with quantity, rate, tax, and discount (if applicable).<\/li>\n<li>Provide payment options<\/li>\n<li>Include terms and conditions (if there are any)<\/li>\n<\/ol>\n<p>Click <strong>Save as Draft<\/strong>, or you can directly send it to the client via WhatsApp or email.<\/p>\n<h2>How to Print an Invoice Effortlessly in 2026?<\/h2>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-20465\" src=\"https:\/\/www.mooninvoice.com\/blog\/wp-content\/uploads\/2024\/07\/How-to-Print-an-Invoice-Effortlessly.jpg\" alt=\"How to Print an Invoice Effortlessly\" width=\"1200\" height=\"700\" \/><\/p>\n<p>Printing an invoice is essential for business owners to keep a manual record. Plenty of software like Moon Invoice offers an easy print invoice online process. Here are the steps to print invoices easily with Moon Invoice.<\/p>\n<ol>\n<li>Use your credentials to Log in to Moon Invoice<\/li>\n<li>Go to the invoices option on the left side<\/li>\n<li>Open the invoice for which you want to take a print from the invoices page or create a new invoice<\/li>\n<li>Click on the printer icon in the top right corner<\/li>\n<li>Adjust the settings (paper size and color) for printing your desired print<\/li>\n<li>Then Click the Print button<\/li>\n<\/ol>\n<p>These are the steps to print an invoice easily with Moon Invoice.<\/p>\n<div class=\"cta-sc\">\n<p class=\"cta-ttl\"><span id=\"Generate_Invoices_In_the_Blink_of_an_Eye!\" class=\"ez-toc-section\"><\/span>Turn Your Dream Invoice in Reality with Moon Invoice<\/p>\n<p class=\"cta-cnt\">Explore multiple invoice templates to easily craft an invoice as per your choice and enhance business billing.<\/p>\n<p><a class=\"btn\">Start FREE Trial<\/a><\/p>\n<\/div>\n<h2>Print Using Common Software Options<\/h2>\n<h3>MS Excel<\/h3>\n<ul>\n<li>Choose the invoice in <strong>MS Excel<\/strong> that you want to print<\/li>\n<li>Navigate to File and then click the <strong>Print<\/strong> option, or you can do <strong>Ctrl + P<\/strong><\/li>\n<li>Adjust the print settings to your choice<\/li>\n<li>Then select the <strong>Print<\/strong> button<\/li>\n<\/ul>\n<h3>MS Word<\/h3>\n<ul>\n<li>Choose the invoice in <strong>MS Word<\/strong> that you want to print<\/li>\n<li>Navigate to <strong>File<\/strong> and then click the <strong>Print<\/strong> option, or you can do <strong>Ctrl + P<\/strong><\/li>\n<li>Adjust the print settings to your choice<\/li>\n<li>Then select the <strong>Print<\/strong> button<\/li>\n<\/ul>\n<h3>PDF<\/h3>\n<ul>\n<li>Open the PDF file<\/li>\n<li>Click on the printer symbol in the upper right-hand corner or press <strong>Ctrl + P<\/strong><\/li>\n<li>Adjust the print settings to your choice<\/li>\n<li>Click on the <strong>Print<\/strong> button<\/li>\n<\/ul>\n<h3>Google Docs<\/h3>\n<ul>\n<li>Choose the DOC file that you want to print<\/li>\n<li>Go to <strong>File<\/strong> and click the <strong>Print<\/strong> option or press <strong>Ctrl + P<\/strong><\/li>\n<li>Adjust the print settings to your choice<\/li>\n<li>Click on the <strong>Print<\/strong> option<\/li>\n<\/ul>\n<h2>Merits and Demerits of Printing Invoice<\/h2>\n<p>Here are the advantages and disadvantages of printing invoices.<\/p>\n<h3>Advantages &#8211;<\/h3>\n<ul>\n<li>Printed invoices make it easy to record and maintain records.<\/li>\n<li>It is easier to read and understand a printed invoice when compared to a digital invoice.<\/li>\n<\/ul>\n<h3>Disadvantages &#8211;<\/h3>\n<ul>\n<li>Printing an invoice needs investment because there is a need for a printer and toner.<\/li>\n<li>Printing invoices negatively impacts the environment. It is because paper comes from cutting trees, and toner consists of chemicals.<\/li>\n<li>Invoice printing is a manual process that takes a lot of time. Thus, sending and tracking invoices takes time.<\/li>\n<\/ul>\n<h2>How to Save an Invoice as PDF?<\/h2>\n<p><a href=\"https:\/\/www.mooninvoice.com\/blog\/how-to-make-a-pdf-invoice\/\">Saving invoices in PDF format<\/a> is beneficial for you and your client. You can keep your own records through PDF, and meanwhile, it is easy for your client to read. Moon Invoice offers a simple way to save an invoice as a PDF, and it requires a few clicks. Here are the steps for it &#8211;<\/p>\n<ol>\n<li>Use your credentials and log in with Moon Invoice<\/li>\n<li>Select your preferred invoice<\/li>\n<li>Click the <strong>Preview<\/strong> option located in the top right corner<\/li>\n<li>A new section will open that presents the preview of your invoice<\/li>\n<li>Click the Download button at the top<\/li>\n<li>The invoice will be saved as a PDF in your downloads folder.<\/li>\n<\/ol>\n<p>You can rename the PDF file and give the desired name to the file.<\/p>\n<h2>What Is the Method to Send an Invoice to a Client?<\/h2>\n<p>There are two methods of sending an invoice to the client: online and offline. When you take a print of your invoice, then offline sharing is the only option.<\/p>\n<h3>Offline Method<\/h3>\n<p>In offline mode, you must send the printed invoice to the client&#8217;s address.<\/p>\n<ul>\n<li>Fold the hard copy\/printout of the invoice<\/li>\n<li>Put it in an envelope<\/li>\n<li>Mention the postal address on an envelope<\/li>\n<li>Put it in the mailbox<\/li>\n<\/ul>\n<h3>Online Method<\/h3>\n<p>Sending an invoice online is possible with invoice software. You can <a href=\"https:\/\/www.mooninvoice.com\/invoice-generator\" target=\"_blank\" rel=\"noopener\">create an invoice<\/a> and <a href=\"https:\/\/www.mooninvoice.com\/blog\/how-to-send-an-invoice-via-email\/\" target=\"_blank\" rel=\"noopener\">send it via WhatsApp or email<\/a>.<\/p>\n<ul>\n<li>Log in to Moon Invoice<\/li>\n<li>Open the invoice you want to send<\/li>\n<li>Click on an Email icon<\/li>\n<li>Add the subject line<\/li>\n<li>Include an email address to whom you want to send the invoice<\/li>\n<li>Write an email body<\/li>\n<li>Attach the pdf file of the invoice<\/li>\n<li>Click on the Send option<\/li>\n<\/ul>\n<h2>Last Words<\/h2>\n<p>Here, we are ending our words on how to print an invoice. Printing an invoice is not a big challenge and professionals can easily accomplish it. Taking a hard copy of an invoice is a good option to record and understand things for those who are unfamiliar with technology. However, choosing digital invoices is a better option for <a href=\"https:\/\/www.mooninvoice.com\/invoicing-for-multiple-businesses\">multiple business invoicing<\/a>.<\/p>\n<p>Looking to advance your invoicing process? Try Moon Invoice which commits speed and accuracy with all new features to streamline your <a href=\"https:\/\/www.mooninvoice.com\/blog\/invoicing-process\/\" target=\"_blank\" rel=\"noopener\">invoicing process<\/a>.<\/p>\n<h2>Frequently Asked Questions<\/h2>\n<div id=\"1-link-20457\" class=\"sh-link 1-link sh-hide\"><h3 onclick=\"showhide_toggle('1', 20457, 'Does an invoice need to be printed?', 'Does an invoice need to be printed?'); return false;\" aria-expanded=\"false\"><span id=\"1-toggle-20457\" class=\"sh-toggle\" data-more=\"Does an invoice need to be printed?\" data-less=\"Does an invoice need to be printed?\">Does an invoice need to be printed?<\/span><\/h3><\/div><div id=\"1-content-20457\" class=\"sh-content 1-content sh-hide\" style=\"display: none;\"><\/p>\n<p>It is not always mandatory to print an invoice. However, it is a good idea when you need to keep manual records. When the client is unfamiliar with digital concepts, sending a hard copy of the invoice is a good approach.<\/p>\n<p><\/div>\n<div id=\"2-link-20457\" class=\"sh-link 2-link sh-hide\"><h3 onclick=\"showhide_toggle('2', 20457, 'How can I print invoices?', 'How can I print invoices?'); return false;\" aria-expanded=\"false\"><span id=\"2-toggle-20457\" class=\"sh-toggle\" data-more=\"How can I print invoices?\" data-less=\"How can I print invoices?\">How can I print invoices?<\/span><\/h3><\/div><div id=\"2-content-20457\" class=\"sh-content 2-content sh-hide\" style=\"display: none;\"><\/p>\n<p>Printing an invoice is easy with Moon Invoice. This software provides various advanced features to streamline the invoicing process. One can create, customize, and share an invoice with the client.<\/p>\n<p><\/div>\n<div id=\"3-link-20457\" class=\"sh-link 3-link sh-hide\"><h3 onclick=\"showhide_toggle('3', 20457, 'How to print an invoice in Tally?', 'How to print an invoice in Tally?'); return false;\" aria-expanded=\"false\"><span id=\"3-toggle-20457\" class=\"sh-toggle\" data-more=\"How to print an invoice in Tally?\" data-less=\"How to print an invoice in Tally?\">How to print an invoice in Tally?<\/span><\/h3><\/div><div id=\"3-content-20457\" class=\"sh-content 3-content sh-hide\" style=\"display: none;\"><\/p>\n<ul>\n<li>Open Tally and select the company for which you want to print the invoice<\/li>\n<li>Go to Gateway of Tally from the main menu<\/li>\n<li>Choose the display<\/li>\n<li>Find your invoice<\/li>\n<li>Open the invoice and press Alt + P<\/li>\n<li>Customize your print settings<\/li>\n<li>Press \u2018I\u2019 to check the print preview<\/li>\n<li>Press the key \u2018P\u2019 to print the invoice<\/li>\n<\/ul>\n<p><\/div>\n<div id=\"4-link-20457\" class=\"sh-link 4-link sh-hide\"><h3 onclick=\"showhide_toggle('4', 20457, 'How to download an invoice to PDF?', 'How to download an invoice to PDF?'); return false;\" aria-expanded=\"false\"><span id=\"4-toggle-20457\" class=\"sh-toggle\" data-more=\"How to download an invoice to PDF?\" data-less=\"How to download an invoice to PDF?\">How to download an invoice to PDF?<\/span><\/h3><\/div><div id=\"4-content-20457\" class=\"sh-content 4-content sh-hide\" style=\"display: none;\"><\/p>\n<p>To download an invoice as a PDF you need to follow the steps below.<\/p>\n<ul>\n<li>Log in to Moon Invoice<\/li>\n<li>Choose the invoice that you want to download<\/li>\n<li>Click on the preview icon<\/li>\n<li>Click the download icon to save the invoice as a PDF<\/li>\n<\/ul>\n<p><\/div>\n<div id=\"5-link-20457\" class=\"sh-link 5-link sh-hide\"><h3 onclick=\"showhide_toggle('5', 20457, 'Which Sectors Require Invoice Printing?', 'Which Sectors Require Invoice Printing?'); return false;\" aria-expanded=\"false\"><span id=\"5-toggle-20457\" class=\"sh-toggle\" data-more=\"Which Sectors Require Invoice Printing?\" data-less=\"Which Sectors Require Invoice Printing?\">Which Sectors Require Invoice Printing?<\/span><\/h3><\/div><div id=\"5-content-20457\" class=\"sh-content 5-content sh-hide\" style=\"display: none;\"><\/p>\n<p>Sectors that require invoice printing are as follows:<\/p>\n<ul>\n<li>Retail sector<\/li>\n<li>Shopping malls and supermarket<\/li>\n<li>Healthcare sector<\/li>\n<li>Restaurant<\/li>\n<\/ul>\n<p><\/div>\n","protected":false},"excerpt":{"rendered":"<p>What Is an Invoice and How to Fill It? An invoice is a document that business owners send to request payment from a client. This document includes the entire details like company name, client name, corresponding contact details, service or product details, rate, discount, and total due amount. Additionally, it includes payment terms. Filling out&hellip; <a class=\"more-link\" href=\"https:\/\/beta.mooninvoice.com\/blog\/how-to-print-an-invoice\/\">Continue reading <span class=\"screen-reader-text\">How To Print an Invoice? Step By Step Guide<\/span><\/a><\/p>\n","protected":false},"author":5,"featured_media":20462,"comment_status":"open","ping_status":"open","sticky":false,"template":"single-custom-post.php","format":"standard","meta":[],"categories":[1],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/posts\/20457"}],"collection":[{"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/comments?post=20457"}],"version-history":[{"count":0,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/posts\/20457\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/media?parent=20457"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/categories?post=20457"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/tags?post=20457"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}