{"id":18579,"date":"2023-11-20T10:03:12","date_gmt":"2023-11-20T10:03:12","guid":{"rendered":"https:\/\/www.mooninvoice.com\/blog\/?p=18579"},"modified":"2023-11-20T10:03:12","modified_gmt":"2023-11-20T10:03:12","slug":"how-to-make-a-pdf-invoice","status":"publish","type":"post","link":"https:\/\/beta.mooninvoice.com\/blog\/how-to-make-a-pdf-invoice\/","title":{"rendered":"How to Make a PDF Invoice? Explained in 5 Easy Steps"},"content":{"rendered":"<p><script type=\"application\/ld+json\">\n    {\n      \"@context\": \"https:\/\/schema.org\",\n      \"@type\": \"FAQPage\",\n      \"mainEntity\": [{\n        \"@type\": \"Question\",\n        \"name\": \"How to Make a PDF Invoice Online?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"To create an invoice online, it is important to have an invoicing application like Moon Invoice or free invoice template forms that are easy to customize. Add essential information to the invoice template such as invoice number, client information, company name, business name, line item details, customer phone number, total amount to be paid, and payment terms. Save the invoice in the PDF format on your device or any of your operating  systems.\"\n        }\n      }, {\n        \"@type\": \"Question\",\n        \"name\": \"What is a PDF Format Invoice?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"Digital invoices in PDF format are called as PDF format invoices. It is attached to the email as an PDF attachment and are easy to view, print, and share. Also, it is one of the most recommended invoice formats than any other formats (excel, google sheets, word).\"\n        }\n      }, {\n        \"@type\": \"Question\",\n        \"name\": \"What Does A PDF Invoice Look Like?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"Invoice in PDFs look like a smart format invoice that is highly legible and easy to share.\"\n        }\n      }, {\n        \"@type\": \"Question\",\n        \"name\": \"How Do I Make an Invoice Online?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"To generate an invoice online try signing up with a professional invoice application. It is best to customize their template for generating easy and quick invoice online.\"\n        }\n      }, {\n        \"@type\": \"Question\",\n        \"name\": \"How Do I Create A Free Invoice?\",\n        \"acceptedAnswer\": {\n          \"@type\": \"Answer\",\n          \"text\": \"A free invoice can be easily generated online using PDF template forms. Customize the template with invoice essentials and other client details including the address, contact details, payments information, and more. A free invoice can be generated in MS Excel, Word, Google Docs, and PDFs.\"\n        }\n      }]\n    }\n    <\/script><script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\/\",\n  \"@type\": \"BlogPosting\",\n  \"mainEntityOfPage\": {\n    \"@type\": \"WebPage\",\n    \"@id\": \"https:\/\/www.mooninvoice.com\/blog\/how-to-make-a-pdf-invoice\/\"\n  },\n  \"headline\": \"How to Make a PDF Invoice? Explained in 5 Easy Steps\",\n  \"description\": \"Learn how to make a PDF invoice in 5 easy steps for efficient and polished billing. Craft professional PDF invoices with our easy-to-follow guide.\",\n  \"image\": {\n    \"@type\": \"ImageObject\",\n    \"url\": \"https:\/\/www.mooninvoice.com\/blog\/wp-content\/uploads\/2023\/11\/How-to-Make-a-PDF-Invoice-Explained-in-5-Easy-Steps.jpg\",\n    \"width\": \"1200\",\n    \"height\": \"700\"\n  },\n  \"author\": {\n    \"@type\": \"Person\",\n    \"name\": \"Jayanti Katariya\"\n  },\n  \"publisher\": {\n    \"@type\": \"Organization\",\n    \"name\": \"Moon Invoice\",\n    \"logo\": {\n      \"@type\": \"ImageObject\",\n      \"url\": \"https:\/\/cdn.mooninvoice.com\/image\/images\/logo.svg\",\n      \"width\": \"252\",\n      \"height\": \"47\"\n    }\n  },\n  \"datePublished\": \"2023-11-20\",\n  \"dateModified\": \"2023-11-20\"\n}\n<\/script><\/p>\n<h2>Why PDF for Invoicing?<\/h2>\n<p><em>PDF is considered one of the most standard formats for invoicing. Most business owners use PDF invoice template to generate PDF invoice.<\/em><\/p>\n<p>Originally, PDF files were used to send agreements, financial documents, and deeds because the format only allowed one to open and view the document, leaving no scope for editing or changes.<\/p>\n<p>Nowadays, PDFs are converted to Microsoft Word documents and available for editing, but it is a long process. Considering both the advantages and disadvantages, PDFs are still one of the best formats for invoicing.<\/p>\n<h2>What is a PDF Invoice?<\/h2>\n<p>A PDF invoice is a type of invoice document format generally issued by the seller to the buyer to demand payments for the goods and services sold. In the modern way of invoicing, PDF is considered one of the most standard and optimal methods. Therefore, it is easy to find <a href=\"https:\/\/www.mooninvoice.com\/online-invoicing-software\" target=\"_blank\" rel=\"noopener\">invoicing software online<\/a> that helps businesses with their most concerned action: how to make a PDF invoice.<\/p>\n<h2>Invoice Template PDF: Example of a Dully Filled PDF Invoice<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-18582\" src=\"https:\/\/www.mooninvoice.com\/blog\/wp-content\/uploads\/2023\/11\/PDF-Invoice.jpg\" alt=\"PDF Invoice\" width=\"1100\" height=\"1307\" \/><\/p>\n<h2>What is a Free PDF Invoice Template?<\/h2>\n<p>A PDF invoice template is a <a href=\"https:\/\/www.mooninvoice.com\/free-invoice-template\/sample\" target=\"_blank\" rel=\"noopener\">sample invoice form<\/a> that helps generate a final invoice in easy steps. A free invoice template in PDF has all the invoice essentials that need to be filled duly by the accountant or the business owner who is responsible for drafting an invoice. To generate a PDF invoice, it is best to download a PDF invoice template as it saves time and resources in designing an invoice.<\/p>\n<div class=\"cta-sc\">\n<p class=\"cta-ttl\"><span id=\"Generate_Invoices_In_the_Blink_of_an_Eye!\" class=\"ez-toc-section\"><\/span>Download the PDF Invoice Template to Generate Quick Invoices<\/p>\n<p class=\"cta-cnt\">Moon Invoice has 66+ PDF invoice templates to help you generate quick yet professional invoices in minutes.<\/p>\n<p><a class=\"btn\">Try Our PDF Invoice Templates<\/a><\/p>\n<\/div>\n<h2>How to Create a PDF Invoice in Simple Steps?<\/h2>\n<p>Here are some simple five-step illustrations to create PDF invoices under 60 seconds.<\/p>\n<p><em>Note: PDF invoices can be generated in two easy ways. Either you can use an invoicing app to create a PDF invoice or can directly use the free PDF invoice template online for making a final invoice.<\/em><\/p>\n<p>Let\u2019s talk about both methods to generate a PDF invoice.<\/p>\n<div class=\"web_development_div\">\n<table class=\"table table-bordered table-striped\">\n<thead>\n<tr>\n<th>Using an Invoicing Software<\/th>\n<th>Using PDF Invoice Templates<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><span style=\"font-weight: 400;\">Get an invoicing app like Moon Invoice and follow these steps on how to create a PDF invoice in 60 seconds.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Download the free PDF invoice template forms online to generate PDF format invoices in minutes.<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">1: <a href=\"https:\/\/web.mooninvoice.com\/#\/signup\" target=\"_blank\" rel=\"noopener\">Sign up<\/a> with our online invoice and estimate software and add a company.\u00a0<\/span><\/td>\n<td><span style=\"font-weight: 400;\">1: Choose the best PDF invoice template from the free invoice template designs.\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">2: Start filling in the company details for which you want to generate PDF invoice.\u00a0<\/span><\/td>\n<td><span style=\"font-weight: 400;\">2: Download the <a href=\"https:\/\/www.mooninvoice.com\/free-invoice-template\/pdf\" target=\"_blank\" rel=\"noopener\">invoice template PDF<\/a> on your desktop, laptop, or smartphone.\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">3: Click on the Dashboard &gt; Sales &gt; Invoice to create a PDF invoice.\u00a0<\/span><\/td>\n<td><span style=\"font-weight: 400;\">3: Open the invoice form and have a quick glance over the format.\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">4: Start adding invoice details such as <a href=\"https:\/\/www.mooninvoice.com\/blog\/invoice-number\/\" target=\"_blank\" rel=\"noopener\">invoice number<\/a>, date, company logo, currency, due date, line item description, discounts, unit price, and applicable taxes, and get the automated total amount based on the data filled in the invoice.\u00a0<\/span><\/td>\n<td><span style=\"font-weight: 400;\">4: Fill up all the blank fields to create PDF invoice that looks professional. From adding invoice number, date, and line items to adding the correct payment terms- do not miss out on any essential field, as it can help to fastrack the payment process.\u00a0<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">5: Add <a href=\"https:\/\/www.mooninvoice.com\/blog\/invoice-payment-terms\/\" target=\"_blank\" rel=\"noopener\">payment terms<\/a>, bank details, direct pay link, and company signature at the bottom of the invoice to get timely payment from the client.<\/span><\/td>\n<td><span style=\"font-weight: 400;\">5: Cross-check if you have added the correct payment terms and bank details to get paid on time. Also, tally the total amount of the invoice with your existing <a href=\"https:\/\/www.mooninvoice.com\/blog\/what-is-a-sales-receipt\/\" target=\"_blank\" rel=\"noopener\">sales receipt<\/a>.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<h2>Why Use a Free Invoice Template to Generate PDF Invoice?<\/h2>\n<p>Invoice templates are ready-to-use invoice forms that are available online. It takes less effort to generate an invoice using a free invoice template PDF as most of the details are mentioned in the format, which just needs to be polished or filled to create a professional-looking invoice.<\/p>\n<ul>\n<li>Saves time for generating a new invoice<\/li>\n<li>Helps <a href=\"https:\/\/www.mooninvoice.com\/blog\/how-to-make-an-invoice\/\" target=\"_blank\" rel=\"noopener\">generate a professional invoice<\/a><\/li>\n<li>Easy to edit or modify the details<\/li>\n<li>Quick to download and save on any device<\/li>\n<li>Readily available online on most invoicing portal<\/li>\n<\/ul>\n<div class=\"cta-sc\">\n<p class=\"cta-ttl\"><span id=\"Generate_Invoices_In_the_Blink_of_an_Eye!\" class=\"ez-toc-section\"><\/span>Get Professional Yet Free Invoice Templates from Moon Invoice<\/p>\n<p class=\"cta-cnt\">We have readymade invoice templates that are easy to download, save, and share with your clients.<\/p>\n<p><a class=\"btn\">Download Now!<\/a><\/p>\n<\/div>\n<h2>How to Send Invoices in PDF Files to Your Customers?<\/h2>\n<p>To send invoices in PDF file you must generate an invoice using the PDF format. It helps to share and send invoices quickly and easily. PDF invoices can be sent using both mail or can be document as WhatsApp attachments. Moon Invoice lets you <a href=\"https:\/\/www.mooninvoice.com\/blog\/how-to-send-an-invoice-via-email\/\" target=\"_blank\" rel=\"noopener\">send all your invoices using both WhatsApp and email sharing feature<\/a>. Also, using our online invoice and estimate maker app, users can send multiple invoices to different customers and vendors in PDF.<\/p>\n<h2>FAQs<\/h2>\n<div id=\"1-link-18579\" class=\"sh-link 1-link sh-hide\"><h3 onclick=\"showhide_toggle('1', 18579, 'How to Make a PDF Invoice Online?', 'How to Make a PDF Invoice Online?'); return false;\" aria-expanded=\"false\"><span id=\"1-toggle-18579\" class=\"sh-toggle\" data-more=\"How to Make a PDF Invoice Online?\" data-less=\"How to Make a PDF Invoice Online?\">How to Make a PDF Invoice Online?<\/span><\/h3><\/div><div id=\"1-content-18579\" class=\"sh-content 1-content sh-hide\" style=\"display: none;\"><\/p>\n<p>To create an invoice online, it is important to have an invoicing application like Moon Invoice or <a href=\"https:\/\/www.mooninvoice.com\/free-invoice-template\" target=\"_blank\" rel=\"noopener\">free invoice template<\/a> forms that are easy to customize. Add essential information to the invoice template such as invoice number, client information, company name, business name, line item details, customer phone number, total amount to be paid, and payment terms. Save the invoice in the PDF format on your device or any of your operating systems.<\/p>\n<p><\/div>\n<div id=\"2-link-18579\" class=\"sh-link 2-link sh-hide\"><h3 onclick=\"showhide_toggle('2', 18579, 'What is a PDF Format Invoice?', 'What is a PDF Format Invoice?'); return false;\" aria-expanded=\"false\"><span id=\"2-toggle-18579\" class=\"sh-toggle\" data-more=\"What is a PDF Format Invoice?\" data-less=\"What is a PDF Format Invoice?\">What is a PDF Format Invoice?<\/span><\/h3><\/div><div id=\"2-content-18579\" class=\"sh-content 2-content sh-hide\" style=\"display: none;\"><\/p>\n<p>Digital invoices in PDF format are called as PDF format invoices. It is attached to the email as an PDF attachment and are easy to view, print, and share. Also, it is one of the most recommended invoice formats than any other formats (excel, google sheets, word).<\/p>\n<p><\/div>\n<div id=\"3-link-18579\" class=\"sh-link 3-link sh-hide\"><h3 onclick=\"showhide_toggle('3', 18579, 'What Does A PDF Invoice Look Like?', 'What Does A PDF Invoice Look Like?'); return false;\" aria-expanded=\"false\"><span id=\"3-toggle-18579\" class=\"sh-toggle\" data-more=\"What Does A PDF Invoice Look Like?\" data-less=\"What Does A PDF Invoice Look Like?\">What Does A PDF Invoice Look Like?<\/span><\/h3><\/div><div id=\"3-content-18579\" class=\"sh-content 3-content sh-hide\" style=\"display: none;\"><\/p>\n<p>Invoice in PDFs look like a smart format invoice that is highly legible and easy to share.<\/p>\n<p><\/div>\n<div id=\"4-link-18579\" class=\"sh-link 4-link sh-hide\"><h3 onclick=\"showhide_toggle('4', 18579, 'How Do I Make an Invoice Online?', 'How Do I Make an Invoice Online?'); return false;\" aria-expanded=\"false\"><span id=\"4-toggle-18579\" class=\"sh-toggle\" data-more=\"How Do I Make an Invoice Online?\" data-less=\"How Do I Make an Invoice Online?\">How Do I Make an Invoice Online?<\/span><\/h3><\/div><div id=\"4-content-18579\" class=\"sh-content 4-content sh-hide\" style=\"display: none;\"><\/p>\n<p>To generate an invoice online try signing up with a professional invoice application. It is best to customize their template for generating easy and quick invoice online.<\/p>\n<p><\/div>\n<div id=\"5-link-18579\" class=\"sh-link 5-link sh-hide\"><h3 onclick=\"showhide_toggle('5', 18579, 'How Do I Create A Free Invoice?', 'How Do I Create A Free Invoice?'); return false;\" aria-expanded=\"false\"><span id=\"5-toggle-18579\" class=\"sh-toggle\" data-more=\"How Do I Create A Free Invoice?\" data-less=\"How Do I Create A Free Invoice?\">How Do I Create A Free Invoice?<\/span><\/h3><\/div><div id=\"5-content-18579\" class=\"sh-content 5-content sh-hide\" style=\"display: none;\"><\/p>\n<p>A free invoice can be easily generated online using PDF template forms. Customize the template with invoice essentials and other client details including the address, contact details, payments information, and more. A free <a href=\"https:\/\/www.mooninvoice.com\/blog\/how-to-create-an-invoice-in-excel\/\" target=\"_blank\" rel=\"noopener\">invoice can be generated in MS Excel<\/a>, Word, Google Docs, and PDFs.<\/p>\n<p><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Why PDF for Invoicing? PDF is considered one of the most standard formats for invoicing. Most business owners use PDF invoice template to generate PDF invoice. Originally, PDF files were used to send agreements, financial documents, and deeds because the format only allowed one to open and view the document, leaving no scope for editing&hellip; <a class=\"more-link\" href=\"https:\/\/beta.mooninvoice.com\/blog\/how-to-make-a-pdf-invoice\/\">Continue reading <span class=\"screen-reader-text\">How to Make a PDF Invoice? Explained in 5 Easy Steps<\/span><\/a><\/p>\n","protected":false},"author":5,"featured_media":18581,"comment_status":"open","ping_status":"open","sticky":false,"template":"single-custom-post.php","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-18579","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","entry"],"acf":[],"_links":{"self":[{"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/posts\/18579","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/comments?post=18579"}],"version-history":[{"count":0,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/posts\/18579\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/media?parent=18579"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/categories?post=18579"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/beta.mooninvoice.com\/blog\/wp-json\/wp\/v2\/tags?post=18579"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}